How ABA May Support Reviewing a Timesheet and Pay Record

Gather the records for the same period

Match the pay-period dates across the timesheet, schedule, punch history, pay record, approved leave, mileage or expense record, and prior correction. A schedule alone does not prove actual hours. Keep employee IDs, bank information, wages, deductions, and medical or leave details private. When the employee uses AAC, keep the communication system available for questions and corrections. Choose a private review setting, agree who may assist, and let the employee control which payroll details are shared.

Check a small set of fields in order

Review employee and pay-period identity, days worked, actual hours, rate categories, gross earnings, listed additions and deductions, net pay, and unresolved items. The DOL recordkeeping fact sheet lists federal records covered employers maintain, including daily and weekly hours, pay basis, additions or deductions, total wages, and payment date.

Treat a mismatch as a question with evidence

State the date, field, expected fact, displayed value, source, and requested review. Examples include a missing shift, wrong job code, unrecorded correction, duplicate deduction, or unclear reimbursement. The employee reports the discrepancy rather than editing employer records or calculating a final legal amount without qualified review.

Include all reported work time

The DOL hours-worked fact sheet provides general federal guidance on work that is suffered or permitted, training, breaks, and travel. State law and the actual facts may differ. A support plan should make it easy to report work time and should never teach silent off-the-clock work.

A practical example

Eli reviews six pay periods against saved punch and correction records. Five agree on dates and hours. One record omits two hours from an approved correction. Initial agreement is 5 of 6. Eli submits the discrepancy with the correction ID; the item remains open until payroll issues and verifies its decision.

Questions families can use

Ask which records cover the same period, which fields matter, how actual work is supported, what stays private, who owns payroll review, which deadline applies, and how the final response is preserved. ABA timesheet and pay record skills should support accurate questions and accountable follow-up.